Getting Started with Acts2Track: A Complete Guide

Welcome to Acts2Track! This guide will walk you through everything you need to know to get your widow care ministry organized and running smoothly.

Getting Started

Step 1: Create Your Account

Visit acts2track.online/signup and create your church account. You'll need:

Church name

Your email address

A password

After signing up, you'll be taken to your dashboard.

Step 2: Set Up Your Church

From your dashboard, configure your church settings:

Add your church details

Set your timezone

Configure notification preferences

Step 3: Add Your Widows

Click "Widows" in the navigation, then "Add Widow." For each widow, enter:

Basic information (name, contact details)

Status (active, inactive, etc.)

Any initial notes

You can add widows one at a time or import them from a spreadsheet.

Step 4: Invite Your Team

Go to Settings > Team Members to add volunteers:

Enter their email addresses

Set their role (Admin, Coordinator, Visitor)

They'll receive an invitation to join

Different roles have different permissions:

Admins: Full access to all features

Coordinators: Can manage widows and assign visits

Visitors: Can log visits for assigned widows

Step 5: Assign Visitors to Widows

Navigate to each widow's profile and assign primary and backup visitors. This determines who's responsible for regular visits.

Day-to-Day Usage

Before a Visit: Get Your Briefing

Before visiting a widow, pull up her profile. You'll see:

Basic information

Recent visit history

AI-generated briefing summarizing key points

Any outstanding needs

The AI briefing tells you what you need to know in 2 minutes, so you arrive prepared.

After a Visit: Log Your Notes

After each visit, log your notes:

Go to the widow's profile

Click "Log Visit"

Enter the date and your observations

Note any needs identified

Save

Good notes help future visitors and power the AI briefings.

Tracking Needs

When you identify a need during a visit:

Log it in the visit notes

It appears on the widow's profile

Coordinate with your team to address it

Mark it resolved when complete

Managing Your Dashboard

Your dashboard shows:

Upcoming visits

Overdue visits

Recent activity

Ministry statistics

Check it regularly to stay on top of your responsibilities.

Tips for Success

For Coordinators

Review the dashboard weekly to catch overdue visits

Use the reports to track ministry health

Check in with volunteers who haven't logged visits recently

Keep widow profiles updated

For Visitors

Log visits promptly (same day is best)

Be specific in your notes

Read the AI briefing before every visit

Don't hesitate to flag concerns

For Everyone

Consistent data entry makes the AI briefings better

The more context you provide, the more helpful the system becomes

Check the app before visits, not just after

Getting Help

If you need assistance:

Check our FAQ for common questions

Email support@acts2track.com

Use the in-app help button

Ready to Start?

You're all set! Remember, the best widow care ministry is one that consistently shows up. Acts2Track helps you do that by keeping everything organized and everyone informed.

Start your free trial today—no credit card required.